Microsoft

How Microsoft 365 Defender Can Shield Your Company From Phishing Scams

Phishing can lose you a lot of money and expose sensitive information. Microsoft 365 Defender can dramatically mitigate this risk with several features. 

Phishing attacks are a severe threat to your business. These fraudulent actions can cause your team members to accidentally share financial, customer, and account information with cybercriminals. 

How does this happen?

The issue is that the attackers seem credible since they’re impersonating trusted sources and high-level executives. As a result, your team members may not even have second thoughts about distributing sensitive personnel or corporate data. 

Despite the attempts to raise user awareness of this fraud, phishing emails are still widespread. 

They’re the starting point of most hacking activities and can make organizations lose millions of dollars. In addition, the victim may face legal action, diminished reputation, reduced customer confidence, and business disruption. 

That’s why protecting your business from phishing attacks is paramount. 

Numerous safety mechanisms are available, but Microsoft 365 Defender might be your best option. It comes with various security layers to safeguard against successful phishing attempts.

This article will list the seven key features of Microsoft 365 Defender that can help protect your business from phishing.

The Seven Key Features

Feature #1 – Phishing Email Protection

The most dangerous type of phishing scam involves emails whose sender seems to be an actual entity. The attacker often uses cunning tactics, like referring to the victim by their name or nickname. Sometimes, they can even use real accounts and use them to trick businesses. 

Using machine learning, Microsoft Defender 365 lists the contacts you regularly communicate with. Then, it uses advanced tools to differentiate suspicious from acceptable behavior. The result is more accurate detection of phishing emails. 

Feature #2 – Malware Defense

Different types of malware can spread through phishing emails. 

For example, ransomware locks your files and systems until the attacker receives a ransom. 

Spyware can be even more dangerous. It steals your information by copying clipboards, taking screenshots, or recording keystrokes. 

Microsoft Defender 365 addresses such malware with robust safety mechanisms, namely: 

  • Layered malware defense – The platform comes with multiple malware scan engines to help diagnose potential threats. They provide a robust heuristic inspection to shield your system even in the earliest stages of an outbreak. This type of protection is superior to using just one anti-malware program. 
  • Real-time response – During outbreaks, the platform provides your team with instant access to devices, allowing you to investigate and contain threats in real-time. It also enables your team to collect data and proactively tackle malware. 
  • Rapid definition deployment – The Microsoft 365 Defender team maintains a close relationship with anti-malware engine developers. Consequently, users of the platform receive malware definitions on time. Plus, the company checks for definition updates every hour to help protect you against the latest malware. 
  • Common attachments filter – Some file types aren’t meant for emails, such as executable documents. With that in mind, the common attachment filter lets you automatically block them without any scanning. Some of the file types it can remove include .ace, .exe, .app, .ani, and .scr.

Feature #3 – Spam Block

Another common culprit for phishing campaigns is spam emails. Blocking them is an excellent way to shield your organization from attacks. 

Defender boasts powerful anti-spam technology to address spam emails by examining the source of the message and the contents. If the email comes from untrustworthy sources or contains suspicious information, it automatically goes to your spam folder. 

On top of that, this feature examines your team members’ activity to help make sure they don’t send spam emails to other users. 

Feature #4 – Safe Links

Phishing emails don’t only contain attachments. They can also include URLs to lead your team members to a fraudulent website. 

These web pages often look legitimate, but they generally require the victim to provide some information. Furthermore, they can lead to websites that install or download malware on your computers. 

Safe Links shield your system from malware transmissions using URL detonation. It scans email links and checks for suspicious behavior. 

Microsoft Defender 365 warns you not to visit links that open malicious websites. Otherwise, you can open your destination URLs normally. It’ll also rescan the service sometime later and look for any security problems. 

Another great thing about this feature is that it scans email links from all personnel within your organization. Moreover, it works great on documents uploaded to SharePoint and Microsoft Teams. 

Feature #5 – Sandbox Isolation

Some users, especially if they’re reckless, commonly open malicious email attachments without second thoughts. They can expose company data to prying eyes as a result, which can ruin your reputation and give your competitors the edge. 

Defender can reduce this risk by opening all email attachments in a sandbox. It serves as isolation, meaning that malicious files can only affect the sandbox rather than your system. 

Once the program isolates malware, it’ll warn you not to open it. But if the attachment is safe, you’ll be able to use it normally.

Feature #6 – Enhanced Filtering

Enhanced Filtering is perfect for enterprises that route emails to on-premises environments with third-party services before sending them to Microsoft 365. 

The platform comes with inbound connectors that verify whether your email sources are trustworthy. The higher the complexity of the routing scenario, the higher the chances are that email connectors don’t reflect their real source. 

What’s more, this feature preserves the authentication signals that may have disappeared while routing emails. It enhances the filtering capabilities of Microsoft 365, allowing it to detect phishing and spam emails more effectively. 

Feature #7 – User Submissions

Microsoft Defender lets you set specific mailboxes where you can send any threatening emails. 

This feature allows you to determine the criteria for safe and malicious email while identifying the mailboxes that will store these messages. Thus, your administrators have more control over flagging emails and reporting them to Microsoft. 

Microsoft 365 Defender Is a Sure-Fire Solution

Phishing attacks can spell disaster for your company. To neutralize the threat, integrate your office’s computers with Microsoft 365 Defender. 

This platform can keep your system intact with dependable security measures. It can also detect malicious activity on time, enabling you to address it before it spreads and compromises your privacy. 

Using Microsoft 365 Defender is just one part of your cybersecurity. If you’d like a non-salesy chat to help determine other potential risks in your network, reach out to us today.


Featured Image Credit

This Article has been Republished with Permission from The Technology Press.

Office 365

How Kohler Uses Office 365 to Create a Culture of Agility (And the 8 Underused Tools That Will Make Your Business More Productive)

There are numerous suites of apps that can improve your productivity. One of them is Office 365, which features an array of underappreciated tools.

Office 365 has helped millions of organizations streamline their operations. One of the most famous examples involves Kohler, the manufacturer of kitchen and bath fixtures and plumbing. 

At the start of the coronavirus pandemic, they struggled to manage operations since most of their team had to work remotely. The company had to adjust its activities to stay true to its values. 

That’s where Office 365 came into play. 

It helped them deliver personalized training in a short period. Their employees gained access to curated podcasts, Q&A sessions, microlearning videos, and renowned experts. All of which helped them become more comfortable with their new suite of apps. 

Over time, the platform also enabled them to overcome the limitations of cultures, languages, and time zones with different tools. 

For instance, they used Teams to mobilize professionals who shared insights into worldwide markets. Likewise, SharePoint facilitated the movement of over 400 terabytes of directories, expediting customer communication and support. The enterprise also enhanced its security and device deployment, creating a seamless culture of agility and productivity. 

It’s worth mentioning that Office 365 isn’t just suitable for large companies like Kohler. Any business leader can leverage this productivity suite to increase productivity. The reality is that many of these tools are underused and underappreciated. 

This article will highlight some of the top Office 365 tools you should consider implementing in your business. 

The Tools

Tool – #1 Flow 

Microsoft Flow enables you to automate your workflow across various applications. You can connect it to instant message and email alerts, synchronize files from different apps or copy them from one platform to another. 

For example, if you fill out a SharePoint form, you can use Flow to develop a lead in Dynamics 365. 

Best of all, the tool isn’t limited to Microsoft Services. It lets you extract data from Facebook or upload files to Dropbox. The result is higher productivity through improved connections. 

Tool #2 – Teams

Teams is a meeting, sharing, and chatting hub for your team. This cloud-based platform combines notes, files, conferences, and several apps in real-time. 

The program has dramatically improved collaboration and productivity, bringing people, content, and conversations together into a single hub. It integrates effortlessly with Office 365 apps and features a secure global cloud. 

Another tremendous benefit is real-time communication. It lets all members watch edits in PowerPoint presentations, ensuring input from the entire team. Users can also provide feedback using the chat window to streamline productivity. 

In addition, Teams supports cross-platform cooperation, allowing you to work on your phone, tablet, or computer. 

Tool #3 – To-Do

Microsoft To-Do is a smart task management platform that facilitates planning throughout your day. Not to mention it delivers a personalized and intuitive way to help users stay organized. 

It comes with a robust algorithm that lets you create lists for nearly anything, such as your home projects, work, and grocery shopping. 

Keeping track of reminders is effortless with To-Do. You can add reminders, notes, and due dates while personalizing them with vivid themes. Aside from viewing them on the web, these lists are also accessible on most devices, including Android phones, iPhones, and Windows 10 devices. 

Tool #4 – MyAnalytics 

Although teams spend much of their time in meetings, talking on the phone, and sending emails, they still may not be very productive. To overcome this obstacle, Office 365 introduced MyAnalytics. 

This tool increases employee efficiency by analyzing two productivity factors: who users spend their time with and how they spend it. 

Using robust analytics, the tool suggests how you can be more productive by working less after-hours and reducing idle meeting time. There’s also AI that flags your Outlook commitments to remind you of your daily duties. 

MyAnalytics consists of four components: 

  • Digests – Your Outlook inbox stores weekly digests to highlight the previous week. 
  • Dashboard – The dashboard displays various statistics like productivity insights, work habits, and suggestions on improving them. 
  • Insights Outlook – This feature presents cards that show your work experience and allow you to respond in many ways. 
  • Inline Suggestions – These suggestions are available in your Outlook to help boost productivity.

Also, Microsoft considered your privacy when designing this tool. That’s why you’re the only one who can access your personal insights and data.

Tool #5 – StaffHub

StaffHub enables workers and managers to manage their schedules and stay in touch through mobile devices. Employees can use this tool to request a day off, communicate with colleagues, and trade shifts. 

In addition, they can send messages to their entire team or individual team members to keep them in the loop on important developments. 

Tool #6 – Delve

This is a nifty visualization tool that incorporates social media elements and social learning. It utilizes content from four platforms: Exchange, SharePoint, Yammer, and OneDrive, 

However, it doesn’t aggregate your data points only. Instead, it detects relevant information like user activity and past interactions. 

Tool #7 – Sway

Sway is a presentation app that might someday replace PowerPoint. It boasts an integrated design engine to produce appealing presentations and reports. 

Some of the features include dragging and dropping images, charts, videos, and canvas-based formats. The program can also produce newsletters and stories that can be viewed on various devices.

Tool #8 – Planner

Microsoft Planner is an excellent choice for companies with team members all over the globe and multiple simultaneous projects. The tool can rapidly digitize your task management processes. 

It gives users access to visual organization tools and four key functions: information hub, insights, communication, and flexible categorizations. Also, it enables team members to share files, create plans, assign and assemble tasks, and converse with co-workers while receiving progress updates. 

Reinvigorate Your Business’s Work Environment

Taking your operations to new heights is all about creating an agile and productive workplace. And Office 365 can help you achieve this with a wide range of communication and collaboration tools. 

Whether your team works remotely or in-office, this suite of apps can dramatically improve project management. And Kohler’s example is proof of this.

That said, a subpar IT provider can impede your integration with Office 365. 

If you feel your vendor isn’t delivering the necessary results, give us a call. We can schedule a quick chat and come up with the perfect solution to your business’s IT difficulties to save you from a lot of stress. 


Featured Image Credit

This Article has been Republished with Permission from The Technology Press.